Vacation

Vacation Policy

Updated: April 19, 2012

Associates who maintain a healthy work-life balance will be better able to provide the extraordinary customer service that Walmart offers to all of our customers. Therefore, Walmart provides eligible associates a certain amount of paid vacation, depending on your length of service with us.

This policy applies to all associates who work for Walmart Stores, Inc., or one of its subsidiary companies, in the United States (Walmart), except for associates who live in the following states (Click on the individual sate for the policy applicable in that state).

Managers and supervisors should use the supplemental Vacation Management Guidelines for additional guidance in administering the policy.  Logistics associates should refer to the Logistics Vacation Accrual Policy to determine accrual rates and to the Logistics Vacation Payout Policy for more information.

Accruing vacation

Using vacation

Holidays

Unscheduled vacation

Status Change

Vacation pay at termination

 

Accruing vacation

If you are a regular full-time or regular part-time associate you will accrue vacation.  While you may begin accruing vacation as early as your first day of employment, you may not use accrued vacation until you have worked past your first anniversary date (second anniversary date for part-time associates). Think of this as money you have saved in the bank but cannot yet withdraw.  Thereafter, vacation accrued during a given year becomes available for use the following year. The amount of vacation you have available for use will be listed on you pay stub each pay period beginning on your first anniversary date.  Associates hired on a temporary basis are not eligible to accrue or use paid vacation.

 

The rate at which you will accrue vacation depends on various factors, including your years of service with Walmart, your service hours (i.e., the number of hours actually worked by you plus benefit hours) and whether you are full-time or part-time, hourly or salaried and exempt or non-exempt or non-exempt.  Salaried pharmacists should refer to the Salareid Pharmacist Vacation Guidelines to determine accrual rates and payout information.

 

If you are an eligible full-time, hourly associate, you:

  • Begin to accrue vacation as soon as you begin employment
  • Accrue vacation time based on the number of service hours you work each pay period, up to a maximum of 2080  service hours  per year, as follows:
    • First year of employment, you accrue .019231 hours of vacation per service hour, up to a maximum of 40 vacation hours per year;
    • Second through sixth year of employment, you accrue .038462 hours of vacation per service hour, up to a maximum of 80 vacation hours per year;
    • Seventh through 14th year of employment, you accrue .057692 hours of vacation per service hour, up to a maximum of of 120 vacation hours per year;
    • 15 or more years of employment, you accrue .076924 hours of vacation per service hour, up to a maximum of 160 vacation hours per year.

 

  • Vacation accrued in your first year of employment will become available for you to use beginning on your first anniversary date, and vacation accrued in subsequent years will be available for you to use on you subsequent anniversary dates.

 

If you are an eligible part-time, hourly associate, you:

  • Begin to accrue vacation after one full year of continuous employment.
  • Accrued vacation time is based on the number of service hours you work each pay period, up to a maximum of 2080 service hours per year, as follows:
    • Beginning on you first anniversary date, you will accrue .019231 hours of vacation per service hour, up to a maximum of 40 vacation hours per year.
    • Vacation accrued in your second year of employment will become available for you to use beginning on you third anniversary date, and vacation accrued in subsequent years will be available for you to use on your subsequent anniversary dates.

 

If you are an eligible salaried associate, you:

  • Begin to accrue vacation as soon as you begin employment.
  • Accrue vacation based on the length of your average workweek. A workweek is the period from Saturday at 12:00 a.m. through the following Friday at 11:59 p.m. If your workweek is six days, including Saturday, then your workweek for vacation purposes is six days.
  • Accrue vacation on a yearly basis  as follows:
    • First year of employment = one average workweek of vacation per year;
    • Second through sixth year of employment = two average workweeks of vacation per year;
    • Seventh through 14th year of employment = three average workweeks of vacation per year;
    • 15 or more years of employment = four average workweeks of vacation per year.

 

Note: Time on leave of absence does not impact vacation accrual for salaried associates

 

  • Vacation accrual in your first year of employment will become available for you to use beginning on you first anniversary date,  and vacation you accrue in subsequent years will be available for you to use on your subsequent anniversary dates.

 

Using vacation

Vacation requests

You may only schedule and use available vacation. In other words, you may not schedule accrued vacation until the year after it is accrued.  If you are an hourly non-exempt associate, you must ask you supervisor or manager whether you can use available vacation request through the appropriate from for your facility.  If you are a salaried associate, you must request to use available vacation by submitting a vacation request through the appropriate form for your facility.  If you are a salaried associate, you must request to use available vacation as determined by your division. Your HR representation can provide you with the appropriate form.

 

You may request to use available vacation for any reason.  However, when you request vacation on an unexpected, unscheduled basis, you should notify your manager of the reason for you request, so that your manager can determine whether your time away for scheduled work will be excused.

 

Additionally, you may use available vacation as income replacement when your facility closes due to circumstances beyond our control, such as severe weather conditions (for example, snow storms, hurricanes, floods), earthquakes or other natural disasters, a power failure or a terrorist event.  If you qualify for reporting pay or disaster support pay, you may use your available vacation for any remaining unpaid scheduled, but cancelled, hours.  Refer to the Associate Pay Policy or Logistics Reporting Pay Policy for more information.  If you qualify for illness protection pay, you may also use your available vacation for the one-day waiting period.  Refer to the Illness Protection Pay Policy for more information.

 

Approval of vacation requests

Your supervisor will review your request to use available vacation.  Approval of your requested vacation schedule may depend on your work responsibilities, the time off you have already taken and potential impact on business operations.

 

 

 

Holidays

If you are on an approved vacation during a recognized holiday for which you would normally be paid, that day will be paid as a holiday and will not be deducted from your available vacation balance.

 

Unused vacation

You must use all of you available vacation during the year it becomes available.  Any available vacation that you do not use will be lost, where allowed by state law, unless we request that you postpone your vacation due to unavoidable and unforeseen business conditions or circumstances. If we request that you postpone your vacation, you must take the postponed vacation no later than three months after your anniversary date.

 

If you are on an enhanced military leave of absence on you anniversary date, your available vacation will be paid to you.  You must notify your HR representative to activate this payout.

 

Unscheduled vacation

You may use available vacation on an unexpected, unscheduled basis only in the following circumstances: to satisfy the one-day waiting period for illness protection pay; if you are ill  and have exhausted you available illness protection pay; due to an unexpected  personal emergency; or while absent  due to an approved leave of absence or other time off.

 

Status change

If your status as a full-time or part-time associate changes, see your HR representative to discuss how that change impacts you accrual and use of vacation.

 

Vacation pay at termination

If you have less than one continuous year of employment, upon termination, you will not receive payment for any accrued and/or available vacation, unless required by state law.

 

If you have one or more continuous years of employment, upon termination, you will receive payment for any accrued and/or available vacation at the time of termination.

 

Salaried Pharmacists should refer to the Salaried Pharmacist Vacation Guidelines to determine accrual rates and payout information.

 

For more information

If you have questions or need further guidance, please contact your HR representative.

 

 

This information does not create an express or implied contract of employment or any other contractual commitment.  Walmart may modify this information at its sole discretion without notice, at any time, consistent with applicable law. Employment with Walmart is on an at-will basis, which means that either Walmart or the associate is free to terminate the employment relationship at any time for any reason or no reason, consistent with applicable law.

Last Modified: April 16, 2012

 

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